McHenry County
Illinois

Resolution
4973

Resolution Approving the Appropriation of Additional Funds for Right-of-Way Purposes for the Randall Road Project

Information

Department:Transportation CommitteeSponsors:
Category:GeneralProjects:14-00426-00-PW

Attachments

  1. Printout

Item Discussion

Board/Committee Action RequestedFor consideration is a resolution approving the acquisition of right-of-way for the Randall Road widening and resurfacing capacity improvement project in Algonquin Township and appropriating funds for said property acquisition.

 

Background: This resolution approves an additional $10,000,000.00 needed to continue the purchase of property for the project.  On February 4, 2014, $5,000,000.00 was approved by the County Board to begin the land acquisition.

 

Discussion:  The acquisition of land is being funded through County funds at 100% in order to expedite the land acquisition process.

 

Impact on Human Resourcesnone

 

Impact on Budget (Revenue, Expenses, Fringe Benefits)The MCDOT budgeted for this purchase in FY2016 and has it programmed in FY2017.

 

Impact on Capital Expendituresnone

 

Impact on Physical Spacenone

 

Impact on Other County Department or Outside Agencies:   none

 

Conformity to Board Ordinances and Policiesconforms to County ordinances, policies,  Strategic Plan and approved Transportation Program.

Body

WHEREAS, McHenry County has determined that there is a need to improve Randall Road between Harnish Drive and Acorn Lane/Polaris Drive, including the Randall Road/Algonquin Road intersection, in the municipalities of Algonquin and Lake in the Hills in Algonquin Township designated as Section 14-00426-00-PW, which is part of the approved FY2015 to 2019 Transportation Program, as the existing road is congested and traffic volumes are higher than the facility was designed to carry; and

 

WHEREAS, the necessary engineering and environmental studies were conducted to determine an alignment and right-of-way requirements for said alignment; and

 

WHEREAS, the necessary plats, legal descriptions and title commitments have been prepared.

 

NOW THEREFORE BE IT RESOLVED, that it is hereby determined by the McHenry County Board that it is necessary and desirable that the County of McHenry acquire title to and possession of the real property as determined and that said real property is necessary and convenient for said highway construction purposes; and

 

BE IT FURTHER RESOLVED, that there is hereby appropriated the sum of five million seven hundred fifty thousand dollars ($5,750,000.00) from the RTA Sales Tax Fund, OCA code 820006-6090 and the sum of four million two hundred fifty thousand dollars ($4,250,000.00) from the Matching Fund, OCA code 820115-6090, to continue the acquisition of said properties to cover costs associated with the acquisition of said right-of-way; and

 

BE IT FURTHER RESOLVED, that the County Clerk is hereby directed to distribute certified copies of this resolution to the County Board Chairman, the County Administrator, the County State’s Attorney, and one certified copy to the Director of Transportation/County Engineer.

Meeting History

Apr 6, 2016 8:15 AM  Transportation Committee Public Meeting

For consideration was a resolution approving the acquisition of right-of-way for the Randall Road widening and resurfacing capacity improvement project in Algonquin Township and appropriating funds for said property acquisition.

The resolution approves an additional $10,000,000.00 needed to continue the purchase of property for the project. On February 4, 2014, $5,000,000.00 was approved by the County Board to begin the land acquisition process.

The acquisition of land is being funded through County funds at 100%, in order to expedite the land acquisition process. The MCDOT budgeted for this purchase in FY 2016 and has it programmed in FY 2017.

Mr. Hammerand requested that the Randall Road presentation be offered at the County Board meeting during Executive Session, prior to the vote.

A motion to approve a resolution appropriating additional funds for right-of-way purposes for the Randall Road project was made by Ms. Hill and seconded by Mr. Kopsell.

Mr. Walkup stated that his concerns for this project is that the need for improvements were created by the actions of municipalities, in which the County had no input because of land use laws. He stated there should be a contribution worked out between the two municipalities of the Village of Algonquin and the Village of Lake in the Hills towards land acquisition and the intersection improvements.

Mr. Hammerand stated that it is very important that the municipalities share in this endeavor. We need better information and coordination between entities.

Mr. Kopsell requested that staff speak with all involved municipalities before the next County Board meeting.

A roll call vote was taken for approval.

RESULT:NOT RECOMMENDED [3 TO 4]
MOVER:Tina Hill
SECONDER:Donald C Kopsell
AYES:Anna May Miller, Tina Hill, Donald C Kopsell
NAYS:Jeffrey T Thorsen, Diane Evertsen, John Hammerand, Nick Provenzano
Apr 14, 2016 8:15 AM  Finance & Audit Public Meeting

Chairman Skala informed the committee members this resolution did not pass at the Transportation Committee meeting. Mr. Austin stated that based on previous direction, he will need time to have a dialogue with three Municipalities in order to obtain additional information before they will be ready to move this item forward. This item will not flow to the County Board until some questions have been answered.

Mr. Wheeler arrived at 8:21 AM.

Mr. Provenzano stated he is confused regarding the protocol on this resolution. He noted that they previously had a $2 million dollar resolution that did not flow to this committee though the above item does. He questioned the difference between the two resolutions.

The committee members were informed that one item was based on the County Board Rules and the other based on an expenditure of RTA funds. Approximately six years ago, the Finance and Audit Committee had concerns that there was no oversight being provided on some of the larger project so they requested some of the items brought before this committee for review.

Ms. Barnes stated she believes all the projects that involve taxpayer money should be brought before the committee for review. Mr. Provenzano stated that he believes all the RTA project should come before this committee.

The committee members were reminded there are County Board Rules as well as various Resolutions that exist that talks about what items should come to the Finance and Audit Committee for consideration. Mr. Provenzano stated they need to know what rule or policy allows the County Board to spend millions of dollars, outside of the Finance and Audit Committee, when it is this committee that is charged with management of all the County funds.

It was questioned why the RTA resolution will not be taken to the County Board for consideration. The committee members were informed the agenda for this committee was already set prior to the resolution not passing at the Transportation Committee meeting. This item still had questions that were asked by the Transportation Committee members that needed to be answered before the Finance and Audit Committee review. This resolution would have normally flowed to a future committee meeting.

RESULT:TABLED [6 TO 1]Next: 4/28/2016 8:15 AM
MOVER:James Heisler
SECONDER:Larry W Smith
AYES:Michael Skala, James Heisler, Mary McCann, Nick Provenzano, Larry W Smith, Charles S Wheeler
NAYS:Yvonne Barnes
Apr 28, 2016 8:15 AM  Finance & Audit Public Meeting

Mr. Korpalski and Mr. Young joined the committee members for presentation of the above resolution. The committee members were informed this resolution did not pass at the Transportation Committee. Ms. Barnes stated she recalls this resolution being sent back to the Transportation Committee. It was stated they had requested staff speak with the Villages of Algonquin and Lake in the Hills regarding a desire to have the villages provide more contributions to this project. Mr. Austin informed the committee members that the Villages are not excited about providing more assistance to this project and are preparing reports on what their contributions are.

Mr. Austin noted there was also a question about additional property being included, which is currently not included as being part of this project.

Ms. McCann stated this is a very emotional topic. The County Board needs to have a thorough conversation on this topic. She recommended they schedule a Committee of the Whole (COW) meeting so all the members have the same information so they can make decisions based on facts.

Some of the Transportation Committee members requested the issue be postponed to allow time for the members to better study the information. The Board now needs to make sure they have a significant discussion on whether it makes sense to spend $100 million dollars on a road where traffic is moving.

Mr. Provenzano made a motion, seconded by Mr. Smith to send the resolution back to the Transportation Committee for a decision on this project. It was stated they do not want to rush into making a $100 million dollar decision before the Transportation Committee is able to come to an agreement on the proposal.

Mr. Smith stated he believes the Transportation Committee needs to have a positive consensus on this project before he can support this. He stated if that committee has a problem supporting this project, he does not believe he can support this either. He stated it should be the Transportation Committee's decision whether they should schedule a COW on this issue or not.

Ms. Barnes questioned if there would be any consequences from the delay as they have been told in the past that bids are date sensitive. The committee members were informed it will depend on the length of the delay. It was stated the appraisals do have a shelf life. The County Board already authorized approvals to generate appraisals for the properties that are to be acquired. They are about half done with their acquisitions.

It was stated the properties could be acquired for future expansion when the need becomes much greater. The land will be needed at some point in time.

The committee members questioned if this resolution could be sent back to the Transportation Committee for review or if it had to be forwarded to the County Board. Ms. Blake Dickson informed the committee members since the resolution is still in the committee process it does not have to go to the County Board. This would be up to the Chairman.

The County Board Rules state, even if the resolution is not passed by the Committee, it will flow to the County Board for consideration. Even though the item will eventually flow to the County Board, the resolution can be sent back to the committee, though this will prolong this process. The committee members were reminded the County Board rules were changed so all resolutions flow to the County Board, whether they have been approved by a committee or not.

Mr. Provenzano noted there were two Transportation Committee members who had requested more information from the Committee. Not everyone has been provided with the information requested. It was stated this resolution should be sent back to the committee until all questions have been answered. Once this has taken place, a COW could be scheduled. It would be up to that committee when/if the additional information should be brought forward. It was stated there also needs to be a thorough debate on the cost of the project.

Ms. Barnes noted since all of the members of the Transportation Committee does not seem to have all of their questions answered, that committee should have oversight of when/if to schedule a COW for this project.

Mr. Provenzano amended his motion to send this item back to the Transportation Committee to make sure all of their open ended questions have been answered, alternatives have been presented and the committee members discussed holding a Committee of the Whole for consideration of this resolution. Mr. Smith agreed to the amendment. The motion carried on a roll call vote of six ayes (Heisler, McCann, Provenzano, Smith, Wheeler, Skala) nay (Barnes).

Mr. Wheeler and Ms. McCann left committee at 9:12 AM.

RESULT:TABLED [UNANIMOUS]Next: 5/12/2016 8:15 AM
MOVER:James Heisler
SECONDER:Mary McCann
AYES:Michael Skala, Yvonne Barnes, James Heisler, Mary McCann, Nick Provenzano, Larry W Smith, Charles S Wheeler
May 4, 2016 8:15 AM  Transportation Committee Public Meeting

The resolution regarding the appropriation of additional funds for the Randall Road project was discussed.

Chairwoman Miller stated that we do not have all the information now to make a decision on this Resolution until the engineering consultants get back to us regarding questions about the project at a future Committee of the Whole (COW) meeting.

Mr. Provenzano stated that the Transportation Committee should go to the County Board with a full historic overview of the project and spend some time on describing the challenges that cars face along Randall Road noting that Randall Road is trying to be two things at once, service shoppers and commuters.

Mr. Austin suggested that the first week in June would be a good opportunity to have a COW meeting. Chairwoman Miller stated that she will reach out to the County Board Members for questions that they may want to have answered at the COW meeting.

Mr. Provenzano stated that we should send out a press release to the public. He also suggested that at the next evening County Board meeting that an announcement be made seeking input from the public to help shape the discussion at the COW meeting. Mr. Provenzano further requested the location(s) where triple left turns are used and any associated accident history.

County Administration is coordinating with the municipalities regarding financial information.

Mr. Hammerand thanked the Division of Transportation staff for presenting all this information, further stating that he feels much more comfortable now about the project given the update from staff.

RESULT:CONTINUEDNext: 6/15/2016 8:15 AM
Jun 15, 2016 8:15 AM  Transportation Committee Public Meeting

For consideration was a resolution approving the acquisition of right-of-way for the Randall Road widening and resurfacing capacity improvement project in Algonquin Township and appropriating funds for said property acquisition.

This resolution approves an additional $10,000,000.00 needed to continue the purchase of property for the project. On February 4, 2014, $5,000,000.00 was approved by the County Board to begin the land acquisition.

No discussion.

A roll call vote was taken for approval.

RESULT:NOT RECOMMENDED [2 TO 4]
MOVER:Donald C Kopsell
SECONDER:Anna May Miller
AYES:Anna May Miller, Donald C Kopsell
NAYS:Jeffrey T Thorsen, Diane Evertsen, John Hammerand, Nick Provenzano
ABSENT:Tina Hill
Jun 23, 2016 8:15 AM  Finance & Audit Public Meeting

The committee members were informed this item was rejected by the Transportation Committee two to four. No details regarding the discussion at that meeting were provided.

It was stated the attached information included for this item should be updated prior to the County Board meeting. The attachments should show the Transportation Committee rejected this item.

Mr. Wheeler questioned which tracks of land is being considered for taking. The committee members were informed they do have a map of the area included. There are 70 parcels that are included in the area. The appraised values are based on consultant negotiations. It was stated, if they want specific details, they would need to go into executive session.

It was questioned what would happen if the funds allocated for the acquisitions do not cover the costs. They were informed they would have to go back for a new approval though their estimates are usually very close to the costs identified. Mr. Sarbaugh noted the department does have funds that could be utilized if needed.

Ms. McCann arrived at 8:22 AM.

RESULT:RECOMMENDED [4 TO 2]
MOVER:Yvonne Barnes
SECONDER:James Heisler
AYES:Michael Skala, Yvonne Barnes, James Heisler, Mary McCann
NAYS:Larry W Smith, Charles S Wheeler
ABSENT:Nick Provenzano
Jul 5, 2016 9:00 AM Media County Board Regular Meeting

A motion and a second was made to approve the above-named Resolution.

Chairman Gottemoller asked for any discussion. Mr. Rein said he still has many unanswered questions and is opposed to purchasing further property until they are answered.

Mr. Rein made a motion seconded by Mr. Wheeler to return this back to the Transportation Committee for further discussion and answers.

Chairman Gottemoller asked for discussion on the motion to return this to the Transportation Committee. Mr. Rein said the number one reason to send it back is because the Transportation Committee themselves voted this down and they need to come up with solutions before bringing it before the Board for approval.

Mr. Wheeler also had unanswered questions and asked for clarification on funding, if there will be problems with egress and ingress and what the length of the project will be.

Ms. Schofield said all of the questions being brought up have been answered over the last four years and is opposed to sending this back to Transportation.

Ms. Evertsen said she’s asked for both sides of the story on what will work on this project and felt it wasn’t good. She also noted that the COW meeting on this topic didn’t answer questions it was only about promoting the project.

Mr. Provenzano agreed that the COW was a sales pitch and not a question/answer gathering meeting. He feels that the Board should be able to look at different ideas and agrees with sending this back committee.

Mr. Thorsen said the COW only showed some ideas of the project and he would like to have another COW meeting to be able to get answers on funding and different ideas.

Mr. Hammerand felt that more problems and questions came up after the COW meeting.

Ms. Miller commented that she has been involved with this project for nine years and all questions that were received have been answered at several Transportation Committee meetings noting that some members have never asked questions. She went over the history of the project and asked that Board members respect the committee process that is in place. She is against sending this back to committee again.

Ms. Kurtz said she is perplexed by those who have many questions as she too had questions but took it upon herself to talk to the people who could answer her questions and is comfortable voting on this today. She will not support sending this back to committee.

Ms. Barnes reminded the Board that this resolution is about purchasing right-of-way to continue a project not on the design which so many have talked about. She too has talked to people and studied the information received and believes that this needs to move forward. She will not support sending this back to committee.

Mr. Rein said he agrees that we need to respect the process but there are still questions to be answered. In regard to land acquisition he has asked what all has already been purchased and he didn’t get an answer and since we don’t know what design we are using yet we don’t know what property we need.

Chairman Gottemoller asked for a roll call vote on the motion to send this back to the Transportation Committee. The following members responded aye: Provenzano, Rein, Smith, Thorsen, Wheeler, Evertsen, Gasser and Hammerand. Nay: McCann, Miller, Schofield, Skala, Aavang, Barnes, Draffkorn, Heisler, Hill, Jung, Kopsell, Kurtz, Martens and Gottemoller. The vote being eight (8) ayes and fourteen (14) nays the motion has failed.

Chairman Gottemoller asked for any discussion on the main motion to approve.

Ms. Kurtz asked Mr. Young of the DOT if he could confirm that the land we’re talking about purchasing is for Section 1 regarding the intersection for this improvement and it’s not for other areas of the Randall Road project. Mr. Young said that is correct. Ms. Kurtz went on to make a statement about the Randall Road project in part saying that 5 years ago she thought it was a problem because a CFI was being discussed and there was a lot of confusion with a price tag over $110 million dollars. A new solution was discussed with still a lack of focus and a $100 million dollar price tag and now it looks like we have a price tag and a focus problem addressed. Now the solution looks like it will cost McHenry County tax payers $47 million dollars. At this point she feels good argument has been presented for why there is a traffic problem and the need to correct that problem. The facts have now been presented in a more effective manner and the solution has changed so she will be supporting this project.

Mr. Rein commented about the figures that are in the information provided as well as the turn lane issues and the question of traffic build up. He wondered what the objective is of this project, the speed in getting through this area or the retail business aspect. He believes that the way this project is set up now he is not for it as there are too many questions still unanswered.

Mr. Provenzano asked Mr. Korpalski about the improvement of travel time projected. Mr. Korpalski said the presentation showed a six minute time savings during peak travel times.

Mr. Provenzano said according to experts this design is supposed to last until 2040 for $100 million dollars and we’re shaving off six minutes of travel time. He said this could be a major arterial road or a shopping destination but it can’t be both, well. He has received many e-mails on this topic and feels that we need to keep looking at other alternatives for this project. So far he has heard no change from staff or the engineering firms on other alternatives even though this has been voted down twice at committee. He will not be supporting this project.

Chairman Gottemoller commented that there was a significant change in that $40 million dollars of triple lanes that were taken off of this project that’s listed as Phase II that’s not on the 5-year Transportation Plan and feels this is a significant change.

Mr. Wheeler commented that there are safety issues and concerns with having three turn lanes. He asked staff if there were any statistics about the safety factors with this type of turn lanes as he wants to be sure that in the winter with snow on the ground people would be able to tell where the turn lanes were. As well he has concerns about pedestrians trying to cross Randall Road at this intersection. Mr. Young responded that they are now aware of any study on this but it is a design option that is considered by the Federal Highway Administration so in that regard he feels it’s a safe alternative for a project. In regard to pedestrians Mr. Young said there will be a tunnel going underneath the road for which the Village of Algonquin received federal money to build south of Harnish Road; there will also be a bike/walk path along Randall Road and at all of the signaled intersections there will be crosswalks and activated push buttons so that people can pull up a timed walk signal.

Ms. Evertsen commented about the issue of Randall Road becoming a retail corridor. At this time we have combined an expressway with a shopping corridor because it was convenient for the villages to locate shopping there. Not having frontage roads to these stores is an issue and adding turn lanes is not going to solve the problem. She will not be supporting this.

Ms. Miller reminded the board of the history of the project and said the three turn lanes was a compromise in discussing changes to the project. She commended Ms. Kurtz for seeking out answers to her questions to a degree that she became comfortable in her understanding of the project. She pointed out that this resolution before the Board is for the purchase of property for right of way purposes and that discussion can still continue on the design of the project. She always invites and encourages Board members to attend the Transportation Committee meetings to be a part of the discussions and will continue to do so. She encouraged Board members to support this Resolution for the purpose in which it is here. We need this to continue to move forward.

Mr. Thorsen commented that we hire people to do the job that they are educated to do but as legislators the County Board’s job doesn’t end when the engineer is hired. A decision still needs to be made based on what the engineer reports back. In regard to the Chairman’s comment about $40 million being taken off by not doing Phase II, some of the frustration throughout the history of this project is that this project is being chopped up into pieces i.e. looking at different phases and pieces. There are different ideas of what this project is actually costing. Mr. Thorsen doesn’t regard not recognizing Phase II of the project as something that will never happen. He wants to know how much this project is going to cost from start to finish, to complete. The document that had $57 million dollars refers to the 5-Year Transportation Plan but in a different area it has $51 million dollars.

Scott Hennings of the DOT responded that so far on engineering and right of way acquisition we have spent $9 million dollars; the proposed design for Segment 1 is $55 million dollars (which includes the $9 million spent already) of County costs and for Segment 2, the northern segment which is not included in the 5-Year Transportation Program, is estimated at $27 million dollars. Mr. Young said the greyed out area in the 5-Year Program includes money that has been spent and already appropriated by the County Board but has yet to be spent. The Segment 1 cost is $65.7 million; in the 5-Year Program the Segment 2 cost is about $27 million. Adding those two figures is about the $97 million that has been referred to. For Segment 1, it’s $65 million from start to finish and we’ve spent about $9 million and additional funds have already been appropriated, so when you go back to the 5-Year Program, the $51 million is the additional money that needs to be appropriated to continue and complete Segment 1.

Noting no other discussion a roll call vote was taken.

RESULT:ADOPTED [14 TO 8]
MOVER:Anna May Miller
SECONDER:Carolyn Schofield
AYES:Michele Aavang, Yvonne Barnes, Sue Draffkorn, Joseph Gottemoller, James Heisler, Tina Hill, John Jung Jr., Donald C Kopsell, Donna Kurtz, Robert Martens Sr, Mary McCann, Anna May Miller, Carolyn Schofield, Michael Skala
NAYS:Jeffrey T Thorsen, Diane Evertsen, Andrew L Gasser, John Hammerand, Nick Provenzano, Michael Rein, Larry W Smith, Charles S Wheeler
ABSENT:Robert Nowak, Michael Walkup